As Perfect Dental Management grew to 17 practices across Massachusetts and New Hampshire, managing dental office accounting with QuickBooks quickly became unsustainable. With multiple entities and no consolidated chart of accounts, their accounting team spent hours toggling between files, downloading data into spreadsheets, and entering journal entries manually.
Closing the books could take more than 15 business days, and real-time insights into financial performance were nearly impossible. The limitations of traditional dental office accounting software held the business back from scaling effectively.
That all changed when they implemented Sage Intacct for dental office accounting management.
A Smarter Approach to Dental Office Accounting
Perfect Dental went live with Sage Intacct in just one month. The results? A dramatic shift in how they manage accounting for dentists across multiple entities:
- Close time cut by 3x — from 15 days to just 5
- Multi-entity consolidation reduced from 3 days to 4 hours
- Payroll entry process simplified — from 8 hours to just 1
- New entities set up in minutes, not hours
Using ERP for dental practices like Sage Intacct allowed their lean accounting team to eliminate unnecessary manual work, save over $20,000 annually in outside CPA support, and reduce stress across the board.
Real-Time Reporting Powers Better Decisions
Today, Perfect Dental runs monthly reports instead of quarterly, with financial data segmented by location, specialty, and operational metrics like marketing or labor costs. This helps leadership make fast, data-backed decisions whether that’s growing into new locations or letting go of underperforming ones.
Final Word
Switching to dental accounting software built for multi-entity growth transformed how Perfect Dental operates. “We’re working smarter, not harder,” says controller Allison Burks. “Now we can focus on analysis—not just entries.”
Looking to upgrade your dental office accounting? Contact Lucentive to get started or schedule a free demo.