Hiring an ERP consultant for dental service organizations usually starts the same way: each practice runs its own books, and someone rebuilds the group’s numbers in a spreadsheet every month. Lucentive replaces that with one accounting and inventory system built around how a DSO grows.
What changes when the books are consolidated
- Every clinic posts to one general ledger, with location, provider and service line as reporting dimensions instead of separate company files.
- Charges between the management company and the practices are recorded once and eliminated at consolidation.
- Leadership sees production, collections and margin by location, fed from your practice management system.
Adding practices without adding spreadsheet work
We design the chart of accounts and entity structure so a new practice becomes another entity and another set of dimension values, not another file to stitch in. Opening balances, vendors and history move across during onboarding, and the first close runs in parallel with the old books.
Accounting and inventory at the core, best fit for the rest
Supplies and equipment sit in the same system as the ledger, so purchasing lands against the right location. Payroll and practice management stay in the tools that suit them and connect to the ledger.
Who does the work
You work directly with the people who scope the project and do the work, from the build and data migration to the parallel close.
Not sure the group has outgrown its setup? The eight-question assessment will tell you, including when the answer is to stay put. Related reading: multi-entity accounting software.
Common questions
Can we keep our practice management software?
Yes. Scheduling, charting and patient billing stay in the practice management system your clinics already use. It feeds production and collections to the ledger, and the ERP handles accounting, inventory and consolidation.
What happens when we acquire a new practice?
It is set up as a new entity on the existing structure. Its opening balances, vendors and history are loaded, its reports appear alongside every other location, and its first close runs in parallel before the group relies on it.
How we work
- Assess: a fixed-fee advisory, usually two to four weeks, built from your actual close and ending in a recommendation you can act on.
- Implement: chart of accounts, integrations and data migration, proved by a parallel close before go-live.
- Support: the principal consultants who built the system stay on after launch.
Related services: ERP Consultant for Healthcare, Post-Merger ERP Integration and ERP for Private Equity Portfolio Companies. Or see all our ERP consulting services.