FQHC accounting software has to do things a small-business package was never built for. A federally qualified health center typically tracks federal grants alongside patient revenue, reports by site and program, and prepares cost reports and audits from the same books. Lucentive helps health centers choose a system that handles all of it, then implements it.
What a health center needs from its finance system
- Grant and fund tracking, with budgets and allowable costs held against each award.
- Reporting by site, department and program from one ledger, without per-site company files.
- An audit trail that supports the Single Audit and cost reporting without a separate workbook.
- Connections to the EHR, payroll and purchasing systems the center already uses.
Choosing on the merits
Several platforms serve health centers. Our fixed-fee ERP advisory compares them against your own close, your grant mix and your reporting, and the recommendation can be to keep what you have.
Implementation without disrupting the close
The chart of accounts is designed around your grants and sites first. Historical balances and open grant data move across, integrations are built and tested, and a parallel close runs before go-live, so the board and auditors see numbers the finance team has already checked.
After go-live
The principal consultants who scoped the project stay on for ERP support services, so year-end, a new grant or a new site does not mean starting over with someone new. For the wider picture, see our page for healthcare finance teams.
Common questions
Can grants with different budget periods be tracked?
Yes. Each award is tracked against its own budget and period alongside the health center’s fiscal year, so grant reports and the financial statements come from the same transactions.
Do you only work with health centers?
No. We work with healthcare organizations of several kinds, and with nonprofits that carry grant funding. The same approach applies: one ledger, reporting by program and site, and a parallel close before go-live.
How we work
- Assess: a fixed-fee advisory, usually two to four weeks, built from your actual close and ending in a recommendation you can act on.
- Implement: chart of accounts, integrations and data migration, proved by a parallel close before go-live.
- Support: the principal consultants who built the system stay on after launch.
Related services: ERP Consultant for Nonprofits and Accounting Software for Large Churches. Or see all our ERP consulting services.